Receipt management (beta)
Upload receipts or submit them by email
Upload receipts directly from the purchase screen. You can also set up an email inbox for your club and send receipts as attachments to the stored address. Both routes use the same receipt form.
Configure the form and inbox rules
Set up the receipt form to match your club and add fields when you need them. You also decide which senders the inbox accepts and which category applies to a sender or by default. This gives each incoming receipt the fields and category your club uses for its review process.
Review missing information
When information is missing, the sender can use a review link to complete the fields in the receipt form. If text recognition is enabled, it suggests matching information from the attachment. The sender can check those suggestions and add anything that is still missing before the receipt is reviewed.
Approve and continue processing
The review step supports a four-eyes approval process. For each category, you choose which receipts require approval and which members approve them. The finance team can continue processing after approval. Copy actions put the sequential receipt ID and title on the clipboard, for example for a reimbursement to a member, so both sides can identify the receipt.
Pricing
Based on current plans, the monthly costs are expected to be approximately €5 per month, depending on usage. This is an estimate for planning purposes, not a binding price commitment.
Write to us at info@club-coaster.app if you're interested and we'll activate your access.