Receipt management for clubs
Submit receipts. Review them together.
A member pays an expense for the club and submits the receipt. Club Coaster helps you collect the details and organise approval before the treasurer takes over.
Ask about receipt managementReceipt management is in beta and enabled on request. We discuss access and pricing before setup.
How a receipt reaches the treasurer
Submit the receipt
Members upload a receipt or email it as an attachment to your club’s inbox.
Complete the details
If details are missing, the sender receives a link to add them. When text recognition is enabled, it suggests values from the receipt.
Review and approve
For each category, you choose who reviews receipts and whether approval is required. The workflow supports a second-person check.
Hand over to the treasurer
After approval, the treasurer handles further processing. The receipt ID and title can be copied, for example to reference a reimbursement.
Your form, your responsibilities
Add the fields your club needs to the receipt form. Set allowed senders and default categories for the email inbox so receipts reach the right people with the details they need.
For example: supplies for a club work day
A member gets supplies and uploads the receipt. If the purpose is missing, they add it through the follow-up link. The person responsible reviews the receipt, then the treasurer can process the reimbursement.
Track clubhouse consumption too
With the digital tally list, members record drinks and snacks on their phones.